Before booking archery tag for a school camp, settle three things: who can participate, how the whole cohort will rotate through the activity, and who will make safety decisions. These details determine whether the session fits your camp timetable and your students’ needs.
Use this checklist to work through the booking, school preparations and activity-day arrangements.
Set the Learning Goal and Check Student Suitability
Choose one or two behaviours you want students to practise, such as giving clear instructions, listening to teammates or including quieter classmates. Share these goals with the facilitator so the game format and debrief support them.
TeamLabs’ archery tag programme specifies a minimum age of eight and adult supervision for children under 12. Check that students can manage the equipment and understand instructions; age alone does not establish readiness.
Discuss access needs beforehand. Agree on suitable adaptations or meaningful alternative roles without pressuring students to play.
Complete School Approvals and Participant Information
Build the activity into your school’s camp approval and risk assessment process. Review the proposed session against the actual cohort, venue and timetable.
Before confirming participation, check:
- Parent or guardian consent requirements and emergency contact details.
- Relevant medical information, injuries and existing student support arrangements.
- The provider’s activity risk assessment, operating procedures and insurance documentation.
- How necessary student information will reach the responsible adults securely.
Tell families what the activity involves, what students should bring and how to raise concerns. Resolve individual participation questions through the school’s usual process before camp day.
Get a Complete Written Quote
Request an itemised quotation covering facilitation, equipment, venue hire, transport or delivery, and any applicable GST. Establish whether setup and pack-down sit inside or outside the booked activity period.
Record the payment schedule, final headcount deadline, cancellation terms and arrangements for weather disruption. Ask what changes if attendance falls or additional students join.
Give the provider your school’s invoicing requirements early. Compare the total cost with the participation time offered to each student; a shorter booking may need more courts or facilitators to serve the cohort properly.
Plan Rotations Around the Whole Class
TeamLabs lists an ideal playing group of 8–16 participants, with 4–8 per team. Use this as a starting point when discussing your archery tag session.
For example, 32 students could form four teams of eight. With one playing area, two teams play while the other two follow a supervised rest or learning rotation. Confirm this arrangement with the provider.
Ask for a timetable showing briefing, practice, matches, equipment changes, water breaks and debriefing. Obtain agreed match lengths in writing and calculate how many turns each team receives. A one-hour booking does not automatically give every student an hour of play.
Walk Through the Venue Layout
Ask the facilitator to approve the proposed space before confirming it. Check the playing surface, usable dimensions, overhead clearance, obstacles, boundaries and separation from other camp activities.
Identify a protected waiting area with clear supervision, plus routes to toilets, drinking water and emergency access. Students should not have to cross an active playing area to reach them.
If using a school hall, confirm permission, floor protection requirements and exclusive access. Recheck the surface on the day, especially after rain or cleaning.
Assign Supervision and Emergency Roles
Agree who leads the games, monitors waiting students, manages behaviour and takes attendance during transitions. Confirm staffing against the school’s requirements and the activity risk assessment, including the number of areas operating simultaneously.
Request evidence of relevant facilitator experience and current first-aid qualifications for the designated first aider. Record who will provide first aid and who will supervise everyone else if an incident occurs.
Keep the emergency plan accessible. Include the venue address, access point, first-aid equipment location, emergency contacts and responsibilities for contacting school leaders and families. Every adult should know how to stop the session.
Agree on Heat, Lightning and Wet-Weather Decisions
Assign an adult to monitor conditions before and during play. Use Singapore’s Heat Stress Advisory alongside the school’s procedures; the advisory specifically directs students to follow their school’s guidelines. Schedule drinking opportunities and shaded or cool rest, with flexibility to reduce exertion or suspend play.
Identify a suitable building for lightning shelter and allow time to move the entire group there. Trees and small tents are unsuitable. Meteorological Service Singapore advises waiting at least 30 minutes after thunder was last heard before resuming outdoor activities. Follow its lightning safety guidance and the school’s clearance procedure.
Confirm the indoor alternative, postponement arrangement and decision-maker before departure. Rain stopping does not establish that the surface is safe to use.
Check Equipment Fit and Rehearse the Rules
Allow time for the facilitator to inspect bows, arrows and protective equipment, fit each student’s gear, and explain how shared items will be cleaned between users.
Have the facilitator demonstrate:
- Safe bow handling and the permitted shooting directions and distances.
- Legal target areas, boundaries and rules against physical contact.
- When arrows may be collected and where eliminated players should go.
- The stop signal and what everyone must do immediately.
Ask students to demonstrate their understanding during supervised practice. Establish how they should report loose protective gear or damaged equipment. Keep spare-equipment changes and individual adjustments within the schedule so nobody feels rushed into play.
Reserve Time for Reflection
Finish with questions tied to the learning goal: Which instruction helped your team? Whose suggestion changed the plan? How did you involve someone who was hesitant?
Ask each team to name one behaviour to carry into the next camp activity. Afterwards, record participation issues, near misses and timetable changes while the details are fresh. These notes make the next booking more useful and easier to organise.
FAQs
Do students need previous archery experience?
No. TeamLabs’ archery tag FAQs explain that introductory instruction and a safety briefing are provided. Protect time for supervised practice before competitive play.
What should students wear?
TeamLabs recommends comfortable, flexible clothing and sturdy covered shoes. School PE attire and running shoes are practical choices, subject to the provider’s guidance and school requirements.
Can students wear spectacles?
Raise this before booking. Ask for a protective-mask fitting with the student’s usual spectacles, and confirm secure fit visibility and comfort before participation.
How early should teachers book?
TeamLabs asks for reservations to be confirmed one week ahead for venue arrangements. Begin enquiries earlier to allow for school approvals and consent.
Which game format suits a teamwork objective?
Discuss a shared-objective format such as Capture the Flag, which appears among TeamLabs’ game modes. Ask the facilitator to rotate responsibilities so confident players do not dominate.
